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Privacy Policies

What is this website?

It is the official site of the Village and Commmunity of Dirleton, East Lothian, Scotland.
The site is run for the Community by the Dirleton Community Association which is a registered Scottish Charitable Incorporated Organisation (Reg SCO53699).

Our website address is: https://dcweb.org.

Any and all comments/questions about the website and its operation should be directed to the Web Admin using the Contact page

Commitment to Privacy

We are committed to keeping the personal details of users of the site safe. This policy explains how and why we use such data to ensure you remain informed and in control of that information. We operate within the provisions set out in the General Data Protection Regulations as they apply to Scotland and the UK.

Any GDPR enquiries may be directed for the attention of the Web Admin using the Contact page

What personal data we collect and why we collect it

The site is designed to collect as little data as required for operation:

  • Contact Form Details
    • Including, but not limited to, forename, lastname, email address, simple message in a contact form.
    • This data is held on the website during filling out the contact form and then only for the duration of the user session and is purged on exit.
    • This is for the user to pass comments, information and questions to the DCA, DGN, MotG, F&G or DART teams.
  • Membership Records
    • General Fields collected: Name, Email Address, Address details, Phone Number, Membership status, Business name (if applicable)
    • Records are kept to allow the DCA to administer the membership function including
      • Dates of joining/leaving
      • Details of any subscriptions
  • Financial Details
    • No financial details are processed or stored on the website.

Media

Whilst we do not allow direct upload of images, we do encourage site users to provide relevant images for the website. We request that users delete all EXIF/IPTC information that may identify individuals. We will pass all images through a filter and only publish Title and Copyright EXIF/IPTC information.

Cookies

The site uses some Session cookies for operational reasons and some persistance cookies to show user preferences – see the Cookies section for full information.

Analytics

None.

Who we share your data with

Any data will remain within the Committees and agents of the DCA, DGN, F&G or DART as appropriate and will not be passed to any other person without your express permission (except where legal or security purposes require us to pass that data to an appropriate agency).

How long we retain your data

All Session Data is erased on session close.

See the Cookies section for retention times of the persistance cookies.

If you have filled out the contact form then those details will be kept by the DCA, DGN,F&G only for as long as is necessary to deal with the contact content. Archiving of content is not performed and no data is kept on the website.

Membership data is kept for the duration of your membership and upon termination for a period of six years following cessation. This is mandated by the constitution of an SCIO.

What rights you have over your data

You can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.